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Recruitment Privacy Notice

Introduction

Effstone Events is a trading name of Effstone Group Ltd ("we", "our", "us"). We are committed to protecting the privacy and security of the personal information we collect from job applicants and prospective workers. This Recruitment Privacy Notice explains how we collect, use, store and protect your personal data during the recruitment process.

Data Controller

Effstone Group Ltd

ICO Registration Number: ZC154650

Contact Email: contact@effstoneevents.co.uk

Information we collect

As part of the recruitment process, we may collect and process the following personal information:

  • Name

  • Postal address

  • Email address

  • Telephone number

  • CV, résumé and employment history

  • Qualifications, training and certifications

  • Portfolio, artwork samples or other supporting materials

  • Interview notes and assessment records

  • References provided by previous employers or professional contacts

  • Right to work documentation

  • Any other information voluntarily provided by you during the application process

How we collect your information

We may collect personal information directly from you when you:

  • Submit an application

  • Send us an email or message regarding employment opportunities

  • Attend an interview, meeting or assessment

  • Provide supporting documents or references

We may also receive information from referees or recruitment platforms where you have applied for a position.

Why we use your information

We process applicant information to:

  • Assess suitability for available positions

  • Communicate with applicants throughout the recruitment process

  • Arrange interviews, meetings or assessments

  • Verify qualifications and experience

  • Conduct right to work checks where required by law

  • Maintain recruitment records

  • Comply with legal and regulatory obligations

Our lawful basis for processing recruitment data is our legitimate interest in recruiting suitable personnel and complying with employment-related legal obligations

Sharing your information

We will only share applicant information where necessary.

Information may be shared with:

  • Directors, managers and authorised personnel involved in recruitment decisions

  • Regulatory authorities where required by law

We do not sell applicant data to third parties.

Data retention

Successful applicants' information may be retained as part of their personnel records.

Unsuccessful applicants' information will generally be retained for up to 12 months following the conclusion of the recruitment process as required by employment law, unless a longer retention period is required by law or you consent to a longer period.

After the retention period has expired, information will be securely deleted.

Your rights

Under UK data protection law, you may have the right to:

  • Request access to your personal data

  • Request correction of inaccurate information

  • Request deletion of your personal data in certain circumstances

  • Object to certain processing activities

  • Request restriction of processing

  • Lodge a complaint with the Information Commissioner's Office (ICO)

Information about your rights can be found on the ICO website.